domiknow.co.uk

Ever been at a users machine and needed to export the field text (minus any rich text attributes), of one or more selected Notes Documents, from any native Notes application, but you didn’t fancy using the Document Properties box and cycling though each document, one at a time, copying and pasting?

Well, if you can select the document(s) in a view, help is at hand, by exporting them into structured text and all from the comfort of your regular Notes client, in just three easy steps . . .

1. Open the necessary view and select the required document(s) in the normal way.

2. Select File, Export… and specify a name for your export file. Ensure that Structured Text is selected in the Save as type field - this is very important, as selecting any of the other possible types may, depending on the application, result in an export of view column fields rather than the document(s) itself - and hit Export :-

3. Now select which options you require. I usually only pick Selected documents and hit OK to begin the actual export :-

The resultant text file can be opened with a text editor in the usual way. Here’s an example, extracted from an ND8 Contact Document, which I exported earlier :-

I find this technique particularly useful when examining the mail message routing information (including Internet MIME) of multiple messages, or when trying to track down some obscure field related bug.

Additional information regarding exporting documents into structured text, can be found in the Notes Client Help.

Apologies to those old hands who already knew this tip, but it’s often been useful to me and I felt that it just had to be given it’s five minutes of fame.

Enjoy!

Hello and a very warm welcome to my occasional blog on Lotus Notes/Domino stuff, such as practical hints and tips on administration, infrastructure and development techniques, which I have learnt, discovered, or ‘borrowed’, during my time spent working with these technologies.

My name is Paul Harrison, and I first became aware of, and interested in, the highly active Notes/Domino blogging community as a direct result of attending LotusSphere 2006. Short of sessions to attend on a hung-over Thursday morning (after the Party the night before!), I decided to checkout the session intriguingly titled, “OpenNTF: Learn How OpenNTF Open Source Solutions Can Save You Time, Money and Your Hair”, presented by Bruce Elgort. The session turned out to be as informative as it was eye opening, and ultimately raised more questions than it could ever hope to answer in 60 or so minutes.

As a result, in the quiet period that is post-Lotusphere, I set about inwardly digesting all of the material that I’d collected over that intensive week and began to explore OpenNTF, following the various links to it’s contributors personal blogs and listening to back-issues of the Taking Notes Podcast during commutes. Eventually I found myself subscribed to a large number of blogs, written by informative and enlightened individuals, all of whom were united in their common appreciation of Notes/Domino.

Which I guess leads me here, to my own take on the subject . . . through which I hope, that I can contribute to this community in my own small way, and to perhaps go someway towards repaying it for all of the indirect assistance and shared knowledge that it has provided me over the past couple of years.

Thank you and Enjoy!